Privacy Policy

Effective date: April 9, 2026

Brewery Distribution Manager ("the Application") is an internal business tool operated by Sand Hills Brewing ("we", "us", "our"). This policy describes how we collect, use, and protect information when you use the Application.

1. Information We Collect

When you sign in with Google, we receive and store:

• Profile information — your name, email address, and profile photo from your Google account.
• OAuth tokens — access and refresh tokens used to interact with Google services on your behalf.

We also collect business data that you or your colleagues enter into the Application, such as accounts, orders, inventory, and staff records.

2. How We Use Your Information

We use the information collected solely to:

• Authenticate your identity and manage your session.
• Send emails on your behalf via the Gmail API (e.g. invoices, order confirmations) when you initiate such actions.
• Read emails from a designated shared inbox (via the Gmail API) to process inbound order requests.
• Operate, maintain, and improve the Application's features.

3. Data Storage and Security

All application data is stored in a private database accessible only to authorized staff members. OAuth tokens are stored server-side and are never exposed to the browser. We use HTTPS for all data transmission and restrict access through Google Workspace domain verification.

4. Third-Party Services

The Application integrates with the following third-party services:

• Google APIs (Gmail) — for sending and reading emails. Governed by Google's Privacy Policy.
• Google Gemini AI — for parsing inbound order emails. Email content sent for parsing is not stored by Google beyond the API request.
• QuickBooks Online — for syncing invoices and payments, if configured.

5. Data Sharing

We do not sell, rent, or share your personal information with third parties for marketing purposes. Data is shared only with the third-party services listed above, solely to provide the Application's functionality.

6. Data Retention

Your profile information and OAuth tokens are retained as long as your account is active. Business data (orders, accounts, etc.) is retained for the operational needs of the business. You may request deletion of your personal data by contacting us.

7. Your Rights

You may:

• Request access to the personal data we hold about you.
• Request correction or deletion of your personal data.
• Revoke the Application's access to your Google account at any time via your Google Account permissions.

8. Changes to This Policy

We may update this policy from time to time. Material changes will be communicated to authorized users via the Application.

9. Contact

For questions about this policy, contact us at info@sandhillsbrewing.com.

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